Administrative Assistant
Description
Overview
This position is responsible for providing administrative assistance for the operations of the Public Works Department.
- Provides customer services; answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
- Processes department payroll; tracks employee leave.
- Maintains departmental accounts; monitors expenditures, prepares requisitions, and tracks purchase orders.
- Prepares monthly fuel reports.
- Initiates funding for all department invoices.
- Prepares miscellaneous billing for customers, including fuel charges for outside agencies.
- Performs customer service and dispatch duties as needed.
- Picks up and distributes departmental mail.
- Opens, closes and secures the Public Works building daily.
- Maintains files and records.
- Processes incoming and outgoing correspondence.
- Maintains office supply inventory; reorders as needed.
- Performs related duties.
Qualifications
- Knowledge of modern office practices and procedures.
- Knowledge of city and departmental policies and procedures.
- Knowledge of computers and job-related software programs.
- Knowledge of city codes, ordinances and zoning regulations and procedures.
- Skill in prioritizing and organizing work.
- Skill in the provision of customer services.
- Skill in the maintenance of files and records.
- Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
- Skill in oral and written communication.
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Applications
Please complete a City of Valdosta Application form and email it to covhr@valdostacity.com to be considered for the position you are interested in applying for. An application must be submitted for each position you are interested in. A resume and cover letter may be attached as additional information only. You may apply in person at the City of Valdosta Human Resources Department, 216 East Central Avenue, Valdosta, GA 31601.
Sorry, no phone calls, please.
The City of Valdosta offers a competitive salary with an excellent benefits package. The City is an Equal Opportunity Employer and an E-Verify employer. For more information, go to http://www.uscis.gov/e-verify/employees/e-verify-overview.